Event Planning + Support
Elevate events & deepen connection.
Bring your events to life with thoughtful strategy and powerful on-site storytelling.
We elevate your family conferences, galas, research symposiums, and community events with intentional VIP donor and sponsor experiences, smart sponsorship strategy, and on-site photo and video that capture powerful stories in real time. The result is an event that not only honors families and researchers, but also deepens donor relationships and fuels your mission long after the last session ends.
We design and execute thoughtful corporate sponsorship strategies that help you secure meaningful, mission-aligned support. Our approach goes beyond logos and levels. We focus on creating sponsorship opportunities that feel authentic, valuable, and deeply connected to your rare disease community.
Our team helps you identify and prioritize the right partners, develop compelling sponsorship packages, and create outreach materials that clearly communicate impact. We work closely with you to design sponsor experiences that offer visibility, connection, and purpose, while honoring families and advancing your mission.
From early strategy through follow-up and stewardship, we ensure sponsors feel seen, appreciated, and proud to support your work. The result is stronger relationships, increased funding, and corporate partners who stay engaged year after year.
Support can include:
- Identification and prioritization of values-aligned corporate partners
- Custom sponsorship levels and benefit packages
- Sponsor outreach emails, decks, and proposal materials
- On-site sponsor recognition and activation strategy
- Coordination with event programming and VIP experiences
- Post-event sponsor stewardship and impact follow-up
Together, we help you build sponsorship partnerships that elevate your event, deepen community connection, and fund the future of your mission.
Our team provides on-site leadership to ensure every VIP, including sponsors, donors, researchers, clinicians, and key families, feels welcomed, valued, and fully connected throughout your event. From pre-event planning and coordination to post-event follow-up, we ensure each guest meets the right people and is thoughtfully featured in photos, video, and filmed interviews. Every promised recognition and marketing opportunity is delivered, creating a seamless experience that strengthens relationships and fuels future support.
We also can create and send thoughtful and meaningful individual VIP stewardship from the event that is bespoke to their experiences and includes media (photos and videos) of them to deepen the experience and prepare them for future event support.
We know that your family conference is a once a year (or every two years) opportunity to bring your virtual community together. Our team ensures that we capture the right content to tell strategic stories to last until the next family conference.
Rare Impact produces powerful and heartfelt, cinematic photo and video coverage that goes far beyond documentation. We capture the true heart of your event, the people, emotion, and connection that define your rare disease community, and transform those moments into powerful storytelling assets that fuel fundraising and awareness long after the event ends.
We focus on the human moments that matter most: families connecting, scientists sharing breakthroughs, clinicians offering hope, and children experiencing joy. Through thoughtful planning and immersive on-site coverage, we create a deep library of visual content designed to support your communications, donor engagement, and marketing for years to come.
Coverage can include:
- Candid photography and B-roll of authentic moments and connections
- Panel discussions and keynote sessions, including speaker and audience reactions
- Short family interviews capturing lived experience and hope
- Clinician and researcher interviews with clear, impactful soundbites
- Staff interviews to reinforce mission and brand messaging
- Sponsor visuals, signage, and environmental shots to honor partners
- A mix of candid, programmed, and posed portraits for social media, campaigns, and archives
The result is a rich, versatile collection of photos and videos that reflect your community’s impact and sustain your storytelling well beyond the event itself.
Every event is different, and your support should be too. We offer custom event packages tailored to your goals, capacity, and community, whether you need end-to-end conference support or targeted help with sponsorships, donor experiences, storytelling, or on-site execution. Together, we build a right-sized plan that elevates your event, strengthens relationships, and maximizes fundraising impact without overwhelming your team.
Capture the Powerful Connection
A family conference is one of the few moments when your entire community comes together in one place. Capturing thoughtful visuals help families feel seen, honor researchers and clinicians, and show donors the real impact of their generosity, turning a single event into lasting storytelling that fuels fundraising, stewardship, and awareness for years to come.
FAQs
We support family conferences, rare disease fairs, walk-a-thons, galas, awareness days, research convenings, and other mission-driven events. Our services are tailored to the unique needs of rare disease communities.
When on-site support is included, Shannon and/or members of our team attend in person to manage VIP experiences, capture stories, support sponsors, and ensure the event runs smoothly for key stakeholders.
Our team captures cinematic photo and video content focused on human connection, including families, researchers, clinicians, sponsors, and staff. This content is designed to support fundraising, stewardship, and communications long after the event ends. In our Discovery Call, we will discuss key days that you want to capture and we will create a custom package for you.
We help identify values-aligned sponsors, design sponsorship packages, create outreach materials, manage recognition, and ensure sponsors receive every benefit promised before, during, and after the event.
We recommend starting event support three to six months in advance, especially if sponsorships or video storytelling are involved. However, we can often step in closer to the event if needed.
Client Testimonials
We are incredibly excited to work with Rare Impact as we plan our first Global LCC Family & Research Conference this summer. Knowing they are beside us gives us confidence that this milestone moment for our community will be a success.
Ready to Imagine What’s Possible?
Let’s build the future your community is working toward. Schedule a free discovery call and we’ll design the fundraising and communications support that fuels progress today and hope for tomorrow.
